SAP Employee File Management & Successfactors

Complete digital personnel file is perfectly possible

Key Benefits

A simple, secure, and compliant enterprise solution to manage your complete employee digital records increasing efficiency, minimizing risk and reducing costs. SAP Employee File Management & SuccessFactors Extended ECM allows you to build and maintain a complete digital record of all your employees and entire life cycle, from hire to retire and beyond. In other words, you can centrally handle all employee-related content from creation to disposition with a comprehensive document management solution.

Read the full solution brief

  • On-premise and private cloud deployment
  • Access a complete 360-degree view of personnel files
  • Create a complete and controlled digital record of your personnel files
  • Centralize information access and enable shared HR services model
  • Minimize compliance risk and reduce audit time
  • Reduce administrative burden and align HR services to strategic goals

Core Capabilities


SAP Employee File Management & SuccessFactors Extended ECM provides HR service organization with a comprehensive solution for all documents collected throughout the full job applicant and employee live-cycle and beyond. All documents are instantaneously available from the electronic personnel file enabling shared HR service center to perform their tasks much more quickly and easily.

Document management

  • Centralized document storage
  • Flexible folder structures and taxonomies
  • Full-text and meta-data based search capabilities
  • 360-degree view of complete personnel file
  • Role-based permissions for security and access control

Document capture

  • Manage scanning requirements with automated metadata tagging and enhanced image scanning
  • Support key business systems and all major scanning hardware to turn paper documents into digital business assets
  • Render content into standardized formats automatically to ensure future readability

Automated document generation

  • Pre-defined document templates
  • Ad-hoc document composition
  • Document process automation
  • Review and approval workflows
  • Multi-channel distribution
  • Employee self-service

Governance and records management

  • Regulatory compliance
  • Personnel file completeness check
  • Document classification, retention periods, and disposition policies
  • Comprehensive audit trail
  • Custom reporting

Get maximum value from SAP Employee File Management & SuccessFactors Extended ECM

Accelerate your digital transformation for HR service centers and drive value by collaborating with leading industry experts, consultants, and support engineers throughout your journey.


Transform your business quickly and effectively by taking advantage of our holistic expert consulting services, custom application development, proven best practices, and deep industry and technical knowledge.

Managed Services

Get the support you need to keep your ECM solutions running at peak performance with our IT experts and support services, including long-term plans, embedded teams and remote technology support.

Project Accelerator

With our combined expertise, we have assembled some of the best ECM solution accelerators. Our templates and technical guides are designed to reduce overall project duration and increase quality and effectiveness. The result: our clients don’t need to wait until the work is finished to see the benefits of working with us.

Complementary Solutions

Based on our experiences, organizations that have deployed SAP Employee File Management and SuccessFactors Extended ECM have also found the following SAP & OpenText solutions of interest within their business:

  • SAP Document Presentment
  • SAP Document Presentment add-on for Business Correspondence
  • SAP Document Access

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